Presentation Instructions

Instructions for presentations, orals and posters

Your presentation will be either oral or poster. This year at IV’17 all papers, including oral presentations, will have a poster for more personal discussions. In addition, each poster session will begin with a short Poster Spotlight presentation. Each author will have 2 minutes to highlight their poster (using a single slide submitted according to the instructions given below).

Lecture Presentations

PRESENTATION TIME: Presentation time is critical. Please plan your presentation by allowing 4 minutes from the time allocated to your presentation for introduction by the session chair and questions from audience. Invite audience to the session where you will display your poster for further discussions.

PRIOR TO YOUR PRESENTATION: Come to the session 15 minutes before the session starts. Introduce yourself to the session chair and upload your presentation to the session computer or if you are using your own computer make sure it works with the available interfaces. Your Session Chair may also have last-minute instructions for your presentation.

Note: the presentation computer has ONLY a USB port; there is no CD-ROM or other disc drive. The projector has VGA connection, if you use your own computer, please make sure you have an adapter for VGA if necessary. Screen size 16:9.

EQUIPMENT PROVIDED: All lecture rooms will be equipped with a computer, a video projector (VGA). There will be no other equipment available.

The computer will have a recent version of the Windows OS installed as well as Acrobat Reader and PowerPoint. Remember to embed all your fonts into your PDF presentation.

The lecture hall is quite large, use fonts of sufficient size.

Poster Presentations

DIMENSIONS: The authors will stick the posters to the wall in the poster session rooms, which is suggested by the hotel. Please print your poster on A0 size defined by the ISO 216 standard. Make sure that your poster is oriented in a “portrait” format and does not exceed dimensions of 90 cm wide and 120 cm tall (approximately 35 in wide and 47 in tall). Note: In portrait format, the poster will be taller than wide. An adhesive tape will be provided at the conference to mount your poster to the board.

ORGANIZING YOUR POSTER: The title of your poster should appear at the top in CAPITAL letters about 25mm high. Below the title, put the author(s)’ name(s) and affiliation(s). The flow of your poster should be from the top left to the bottom right. Use arrows to lead your viewer through the poster. Use color for highlighting and to make your poster more attractive. Use pictures, diagrams, cartoons, figures, etc., rather than text wherever possible. Try to state your main result in 6 lines or less, in lettering about 15mm high so that people can read the poster from a distance. Make your poster as self-explanatory as possible. This will save your efforts for technical discussions.

PRESENTING YOUR POSTER: The poster sessions start with 2-minutes presentations of each author. During your two minutes, you can show one slide to illustrate the key topic of your. For this to work properly without delays, slides have to be submitted in advance, and the speaker need to line up to be prepared to make the best use of their 2-minutes one-slide-template.pptx . After the 2-minutes presentations, the normal poster session starts.

Please put up your poster during the break before your session starts. Your place for the poster is indicated with a number corresponding to the number of your paper in the session. Take down the poster immediately after your session ends. A presenter must be present at your poster during the entirety of the session. If possible, more than one author should attend the session to aid in presentations and discussions, and to provide the presenters with the chance to rest or briefly view other posters.

You may use this powerpoint template

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